How to share your booking calendar with your cleaner without giving them your login

Your cleaner needs to know when guests leave and when the next ones arrive. Many hosts solve this by sharing their Airbnb login, which works until it doesn't. There are simpler, safer ways to give a cleaner exactly what they need and nothing more.

Why not just share the login

Sharing your password gives your cleaner access to everything: guest messages, payouts, your bank details, the ability to change the listing. Even with someone you trust completely, that's more access than the job needs. Logins from a new device or location can also trigger Airbnb's security checks, which can lock you out at an inconvenient moment.

And if you ever part ways, you have to change your password and hope nothing was changed in the meantime.

Option one: the calendar export link

Airbnb lets you export your listing's calendar as a link, in the standard iCal format that calendar apps understand. You'll find it in your calendar's availability or sync settings. Your cleaner subscribes to that link in Google Calendar, Apple Calendar or Outlook, and booked dates appear in their calendar automatically.

It's read-only, so nothing your cleaner does can change your bookings. It's free, and it works on any phone.

The limits: the feed mostly shows dates as booked or blocked, not guest counts, arrival times or special requests. And calendar apps refresh subscribed feeds on their own schedule, sometimes several hours apart, so a booking made this morning for tonight might not appear in time.

Fill in what the calendar doesn't show

Pair the calendar with a short message for each turnover: number of guests, any early check-in or late checkout you've agreed, anything that needs extra attention. A group chat or a simple shared note works fine.

For same-day or next-day bookings, always send a direct message as well. Don't rely on the feed for anything urgent.

Option two: a co-host with limited permissions

If your cleaner is more involved, like handling check-ins or messaging guests about arrival, adding them as a co-host is the proper route. Airbnb lets you choose how much access a co-host gets, so you can give calendar access without opening up payouts or listing settings. Check the permission options when you send the invitation and pick the narrowest one that covers what they do.

Option three: a checklist tool that carries the dates

Some hosts prefer the cleaner never to see the booking platform at all. A turnover tool that knows when cleans are due and sends your cleaner a link for each one keeps everything in one place. Our Cleaning Checklist tool gives your cleaner one link to tap through and emails you when the turnover is done.

Block your own dates clearly

A shared calendar only helps if it's accurate. If you block dates for yourself, for maintenance or for a deep clean, those blocks often look exactly like bookings in the exported feed. Tell your cleaner which is which, or they may turn up for a turnover that isn't happening. Some hosts keep a short note in the shared chat each week listing the real turnovers, so the calendar is a backup rather than the only source.

If you use more than one platform

Each platform has its own export link, and your cleaner can subscribe to all of them. That gets messy, and it's easier to miss a turnover. If you sync calendars between platforms or use a channel manager, check whether it offers a single combined feed. Do you need a channel manager with one listing on two platforms covers the options.

Write the routine down

Whatever you choose, agree it once and write it down: where the dates come from, how last-minute bookings are communicated, and who confirms each turnover. Our cleaning checklist template has room for those details alongside the cleaning steps themselves.