Airbnb Wi-Fi card template
The first thing most guests do after they walk in is look for the Wi-Fi password. A card taped by the router or on the counter answers that before they have to ask you.
- Main and guest network lines
- A weak-signal note guests actually read
- Router restart troubleshooting line
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Wi-Fi card
Tips
- 1If your router has a QR code sticker on the back, photograph it and tape it next to this card. Most phones connect with one scan, no typing at all.
- 2Large font, high contrast, both lines legible from a normal standing distance. This gets read fast, often one-handed.
- 3Update this the moment your Wi-Fi password changes. A wrong password on a printed card is worse than no card at all.
When you need Wi-Fi card
Watch a guest in the first five minutes after they walk in: bags down, quick look around, phone out. They are looking for the Wi-Fi. If the answer is not somewhere obvious, you get a message within the hour, and often within ten minutes. It is the single most predictable interruption in hosting, and it is entirely preventable.
A card works where a message does not, because it is already there. The pre-arrival message you sent was read once, three days ago, on a phone that is now at 12% in a bag. The card is on the counter when they look up. That is the whole difference, and it is why this stays useful long after you have automated everything else.
Where it goes
Where a guest's eyes land in the first two minutes, not where you would file it. The kitchen counter, taped to or propped beside the router, or on the nightstand. Not inside a welcome folder, not on page four of a binder, and not in a drawer. If a guest has to open something to find it, it will not get found before they message you instead.
Common mistakes
Adding everything else to the card
The provider's support number, router model, blinking-light troubleshooting. Each addition makes the two lines a guest is scanning for harder to find. If it is not the network name or the password, it belongs somewhere else.
Printing it too small
This gets read fast, often one-handed, sometimes with a suitcase in the other hand. If it is not legible standing up from a normal distance, it will get squinted at and then ignored.
Forgetting it after a password change
A card showing the old password is worse than no card. It looks authoritative, so guests trust it, fail, and then assume the Wi-Fi is broken rather than the sign being stale.
Skipping the QR code
Typing a mixed-case password with numbers on a phone keyboard, getting it wrong, and retrying is exactly the small friction that sours a first impression before the stay starts.
Printing this is fine. Coho turns it into a page guests actually open.
Coho’s Guest Welcome Book puts everything a guest needs, this included, on one link or QR code that never changes. No app or account for your guest, ever.
Set up your guest welcome bookQuestions hosts ask first
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Same deal on all of them: edit, print, download. No email, no account.
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